| Data Retrieval Services |
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The professional staff at DMI can extract and summarize data
upon request from many campus-wide computerized databases,
including
Reports, graphs, or downloads from both current and historical information can be prepared to the user's specification. In addition to data retrieval, other services available include statistical analysis, predictive modeling, and building web systems to solve administrative information needs. In general, campus units are not charged for these services. |
| Targeted Mailing lists |
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We are also able to created targeted mailing lists of employees or students, selecting based on
criteria specified by our clients. Please note that we rarely provide these lists to requestors; the lists will be sent to
the Mailing Center for paper mailings (US or campus) and to CITES Targeted Massmail facility (for emails). These units will
also require payment for services; CITES will charge $150 for each targeted mass mailing.
Campus policy requires permission of the Associate Dean of Students (Rhonda Kirts) for mass emails to students and permission from the Associate Provost for Human Resources (Elyne Cole) for any mass emails to faculty or staff. Charges: we will charge a minimum of $75 to produce a targeted mailing list. Actual charges will be based on the complexity of the mailing list requested and university resources required to produce it. Rush jobs (less than 2 weeks turnaround) will be assessed a surcharge of $50. All payments must be processed using a University account number (C-FOP). Alternatives:
Timing/estimates: We cannot provide an exact count for printing purposes until we run the job. If you need an estimate earlier, we will run the job earlier and you may incur a "rush job" surcharge if we have less than two weeks notice. Limit of Liability Management Information staff members try to ensure that the resulting lists are exactly as requested by the client, but occasionally errors are made. We encourage the client to look at any counts and reports produced describing the targeted list and bring any unexpected results to our attention immediately. Management Information's liability for programming errors extends only to immediate replacement of any incorrect file; we do not assume any financial responsibility for additional client costs due to errors made in our list production. |
| Survey sampling services |
Our staff can build random and random stratified samples of students or staff for survey research projects using complex
criteria. We will provide the researcher statistics on the population and selected sample, and can consult with researchers
on the management of the survey. The following conditions must be met by the project:
As with targeting mailings, we rarely provide these lists to requestors; the lists will be sent to the Mailing Center for paper mailings (US or campus) and to CITES Targeted Massmail facility (for emails). These units will also require payment for services. For small surveys, Management Information may handle the email process internally. Not having accesss to the original list of invitees may affect the survey procedures, so researchers are strongly urged to meet with the Associate Provost for Management Information before submitting an IRB application. Special note for surveys of students of certain nationalities: We frequently are asked for samples of international students from certain countries. One faster and cheaper alternative to our creating a special list is to contact a student organization for that group of students. Lists of student organizations and contact information for the officers can be found here. |
| External Reporting/Surveys |
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The Division of Management Information is responsible for
preparing the information used in the annual IBHE Cost Study, for
Federal A-21 reporting, and for accreditation reviews. We also
provide data for annual surveys by Money Magazine,
US News
& World Report, Barron's College Guides, and many other
specialized surveys. Campus administrators and faculty who receive external requests for campus-wide information are encouraged to contact DMI staff for assistance in obtaining "official" statistics. |
| Other Responsibilities |
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