The staff at Management Information is firmly committed to protecting the
privacy of the faculty, staff, and students at the University of Illinois.
Our web site is designed to provide information to university staff members and
aid them in doing university business. The information contained in the site is
not intended to be used for personal gain or for non-university business, so the
use of the web site is monitored.
We believe that access to this site is a privilege, not a right, and
we reserve the right to terminate access to anyone who misuses the web site.
Confidential data
Some of the data on this site is considered confidential by the university.
Access to these sites is controlled and only users who require access to this information for their job are granted access.
Users are expected to respect the confidentiality of the data they are granted access to.
Violation of this confidentiality will result in
removal of access to all the DMI sites.
- Social Security Numbers:
Some of our web sites with personnel and payroll data contain Social Security Numbers, which are
confidential and protected by the Privacy Act of 1974 and the university's own
SSN policy.
- Student data: Some of our web sites contain student information, the
privacy of which is governed by the Family Educational Rights to Privacy Act.
Some of the information is considered to be
"directory information" by
the campus and can be released under certain circumstances, but most of it is not
considered directory information and must be treated with confidentiality.
The Tuition, Waiver, and Appointment site contains tuition, enrollment,
and financial aid information which is particularly sensitive.
Each student has the option of suppressing his/her directory information from the public, so
none of the data from the DMI site should ever be published in individually identified form
unless the user has first checked to see if the students have requested suppression under
FERPA.
- Proposal data: Proposals for Grants & Contracts are considered proprietary
information while the proposal is in pending status, and proposal information
should not be released publicly. Such release could damage the university's
chances of obtaining a grant or contract.
- Staff addresses:
The staff directories available under the Departments and Executive Officers web site are provided to allow university staff members to find each other easily.
and to create simple mailing lists of staff in a few departments. They are not provided for
any commercial use and are not intended to be used to create mass mailing lists.
- Staff e-mail addresses: The Departments and Executive Officers site provides
staff e-mail addresses to a limited number of IP addresses on campus.
These are provided for university business only and should not be used to create
mailing lists for personal gain or for distribution to persons outside the campus.
Cookies
A cookie is a file created on your computer when you enter our web site.
You may configure your browser to refuse cookies, but you will not be able
to access any of our secure sites if you do so.
We use cookies on our secure sites (those requiring a login) in order to
save the user logon, what the user is authorized to see, and the choices made by the
user from previous pages at our site. We need to use cookies in order to pass this information
from one page to the next. Our cookies are not active once you leave our web site and
do not pass any information to us other than the information you have entered
yourself into the DMI web pages. We do not use cookies to store information from one session to the
next, so you may delete the cookies at the end of your session with us.
Logs
Security logs: We maintain security logs of all log in events at our web site. We use these to
monitor repeated password violations and other events that might indicate someone is
trying to break into our server. If we see that a login was used repeatedly
with an incorrect password, we may contact the user, the user's supervisor,
or the network administrator or security contact
of the user's IP address to find out what is causing the problem.
Access logs: We also track all requests for web pages and maintain logs of these requests with the time,
user id, IP address, and type of operating system and browser.
The logs are used to provide statistics and feedback to us on how people are using our services in order for us to improve our
web offerings. If we suspect that our data are being misused for personal gain or non-university
business, we may use the logs to verify who accessed what data and when.
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