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CAMPUS PROFILE GLOSSARY
November 2012

1000-1890 FACULTY AND STAFF: FTE, Headcount All, Headcount Women, and Percent Underrepresented

Source: Frozen Snapshot of EDW tables as of October academic payroll date. All non-zero-percent jobs active on October 15 are selected.

1010 Full-time equivalent (FTE) staff
The sum of the (FTE times appointment percent) on each active job. FTE staff are accumulated by appointing department and are shown for jobs paid from state funds (Banner Fund Type 1) only and for all sources of funds.

1600 Headcount All Employees
The number of employees with a non-zero percent job active on October 15. Headcounts are by the employee's home department, not appointing department, and may vary significantly from the FTE by appointing department for that reason. Employees with jobs in more than one of the categories below are counted in the category in which they hold the largest FTE. If an employee's FTE is evenly split among two or more categories, the employee is assigned randomly to one of the groups.

Because of the very large number of graduate assistants with more than one type of assistantship in more than one department, headcounts of graduate assistants are not broken out by type of assistantship. It is also important to note that the home department of graduate assistants tends to be the first department that ever hired the student and may have no relation to the current jobs held by that student.


Jobs are categorized into employee groups using the following rules, based on the employee's E-class and P-class on active jobs in Banner:

Academic Staff
All jobs where the job employee class starts with "A" or "B" or "P" (faculty and other academics, academic professionals, and post docs).

Academic Staff =
Tenure System Faculty + Visiting Faculty + Postdoc Res Assoc + Other Instrctnl Staff + Acad Professionals

Tenure System Faculty
In Banner, persons (not jobs) have Tenured/Tenure Track status. However, only non-zero percent jobs are counted in each category by home department. A tenured faculty member who has a zero-percent appointment in a teaching department and a percent-time appointment such as director or department head in a non-teaching unit will be counted (for headcount) in whichever department is the person's home department. Thus, an administrator whose home department is different from the appointment department will be counted in the home department, not the appointment department. Includes regular, library, and cooperative extension faculty.

For Fall, 2006: we reported all tenure-system faculty based on their tenure status on the PEAFACT form in Banner, plus all jobs where the first character of pclass is "A" (tenure-system faculty) and the third character of pclass is "A", "B' or "C" (rank of professor, associate professor, assistant professor), and no rank status modifier (e.g. "Visiting", "Emeritus", "Clinical","Research", or "Adjunct"), regardless of the tenure status found for the person.

Starting Fall, 2010, we corrected the algorithm for tenure-system faculty slightly to eliminate any retiree rehires who previously held a tenure-system appointment. A few of these, mostly emeritus faculty, were counted incorrectly as tenure-system faculty instead of Other Academics in years prior to 2010-11.

Starting Fall, 2011, we also check that any person who appears to be tenured based on P-class also still has an active (non-expired) tenure-system contract.

Please note: a small number of persons (under 100) marked as tenured but not holding any ranked appointment (e.g. Deans) are included in Tenure System Faculty but not under any of the individual ranks. These are listed as "Other Tenure System".

The major ranks within Tenure System Faculty are:

RankFall,2004 and beyondPre-Banner (Prior to Fall, 2004)
ProfessorsCharacter 3 of P-class is AThe job rank code must be BB
Associate ProfessorsCharacter 3 of P-class is BThe job rank code must be BC
Assistant ProfessorsCharacter 3 of P-class is CThe job rank code must be BD
Other tenure systemAll persons holding tenure at the university but who have no FTE in any of the ranks. Most of these are administrators such as deans, directors, chancellor, vice chancellor, president, etc. None

Note:

Visiting Faculty
All persons with professorial rank (professor, associate professor, and assistant professor) with the status modifier "Visiting", "Adjunct", or "Visiting Adjunct" attached to their title.
Pre-Banner (Prior to Fall, 2004): All jobs with tenure code of T, N, or W and rank of DB, DC, DD (visiting professor, visiting associate professor, visiting assistant professor).
Regular, library, and cooperative extension faculty are included.

Postdoctoral Research Assoc

Fall, 2004 to Fall, 2007, these employees should have been in E-classes starting with "A"; however, some were incorrectly coded in E-classes starting with "P" (postdoctoral fellows) instead. From 2008 on, these employees are in E-classes starting with 'P'. All jobs with a p-class starting with "B" and having a "K" or "U" in the third position.
Pre-Banner (Prior to Fall, 2004): All jobs with rank code of BG or DG. Note that postdoctoral fellows have FTE=0, so they are not counted here.

Other Instrctnl Staff
Other instructional staff. Includes titles such as lecturer, instructor, research, teaching, and clinical associate, visiting scholar, artist in residence with any rank or status modifier.
Pre-Banner (Prior to Fall, 2004): All other persons in employee group A with a rank code beginning with R. Includes lecturers, instructors, research and teaching associates, visiting scholars, artists in residence, aviation education specialists, assistant and associate heads and chairs, ranked faculty with tenure code=W or T.

Academic Professional
Jobs for academic employees in e-class A or B with p-classes greater than "E" who are not flagged as tenure-system.
Academic professionals are broken down into two subgroups as of 2011-12:


Administrative Professional Academic Professionals in a job exempted from Civil Service as "other principal administrative employees of each institution and agency as determined by the Merit Board" (Section 36e(3) of the Civil Service Statutes). These employees will be in a job with a a PAPE (Principal Administrative Position Exemption) not equal to 49997.

Other Professionals

Academic Professionals considered to be members of "the teaching, research and extension faculties of each institution...", exempted under Section 36e(4) of the Civil Service Statutes. These employees all have a PAPE of 49997.

All assistants
Non-zero percent time jobs with e-class starting with "G" and third character of the p-class is "S" (Graduate Appointment). Excludes undergraduate assistants, or trainees and interns with zero percent appointments.
Pre-Banner (Prior to Fall, 2004): Non-zero jobs for persons in employee group = G. Includes undergrad assistants, interns and residents with non-zero percent appointments. Teaching Assistants (TA), Research Assistants (RA), and Graduate Assistants (GA) are listed separately. Teaching Assistants include both regular TAs and Teaching Assistants Required; Graduate assistants include regular graduate assistants and pre-professional graduate assistants.

Civil Service staff
Jobs of persons with staff jobs covered by the Civil Service system. E-classes starting with C, D, or E with percent time greater than 0.
Starting with the 2010-11 data collection, Civil Service employees are broken down into EEO Skill Groups as follows:

 


1700/1735 Headcount Women Employees
The number of women employees with a non-zero job active on October 15. Headcounts are by the employee's home department, not appointing department, and may vary significantly from the FTE by appointing department for that reason. All counts based on gender are done in the same manner as described above for counts of all employees.

1800/1875 Underrepresented Headcounts
The percent of headcount and headcount of employees who self-identify as a member of an underrepresented minority groups (American Indian & Alaskan Native, Native Hawaiian & Pacific Islander, African American, and Hispanic/Latino). In 2010-11, we also included all persons who identify with more than one racial group. From 2011-12 on, we included multi-racial employees only if one of the races they selected was one of the underrepresented groups above. U.S. citizens and permanent residents only are counted in the numerator; all employees regardless of citizenship are counted in the denominator. Headcounts are by the employee's home department, not appointing department, and may vary significantly from the FTE by appointing department for that reason. All counts based on racial/ethnic groups are done in the same manner as described above for counts of all employees.


1660-1668 HOURLY EMPLOYEE HEADCOUNT
In this section, we count employees in active zero-percent jobs who are paid on an hourly basis and do not hold any other non-zero percent time job. Individuals with more than one such hourly position are assigned randomly to one of the categories below and are counted only once. Please note: there is a small number of persons with appointments in other employee classes with zero percent, hourly positions; these are errors in Banner and are not counted.

1660 Hourly Employee Headcount
The number of employees holding only zero percent jobs. None of these employees are counted in any of the headcount employee categories in lines 1600-1635.

1662 Civil Service Hourly Headcount
The number of hourly employees with an employee class starting with "C" or "D".

1663 Extra Help Hourly Headcount
The number of hourly employees with an employee class starting with "E"

1664 Academic Hourly Headcount
The number of hourly employees with an employee class of "AH"

1666 Graduate Hourly Headcount
The number of hourly employees with an employee class of "HG"

1668 Student Hourly Headcount
The number of hourly employees with an employee class starting with "S"


1590 MAJOR HONORS AND AWARDS
This category was discontinued as of the 2009-10 Profile. Our source is no longer compiling these numbers.

Drilldowns: For department, school, and college Profile pages, each item in this series is a link to a list of the staff members included on the list as well as some basic appointment information. Note: if a person held more than one type of job in his/her home department, the headcounts at the bottom of the drilldown page may double-count that person and so will be larger than the numbers in the Profile itself. We hope these drilldowns will assist you in understanding how the numbers are developed. Because of concerns about student privacy and FERPA, this feature is not available for the student assistant lines.

Campus Profile Glossary

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Division of Management Information
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Email: dmi@illinois.edu